The digital content review process assists repositories with achieving effective preservation planning

Digital Review

Digital Content Review: Process and Results

The digital content review process which relies upon current, comprehensive, and cumulative information about digital content that an organization is currently managing and/or anticipates managing. To complete a digital content review, the digital preservation team gathers information and iteratively accumulates as part of a structured process. The results of ongoing digital content reviews produce a digital content review dataset that enables near-term and long-term planning by organizations.

Digital Review

Scope

A digital content review:

  • Is a structured process to complete a gap analysis for your majority of digital content types
  • Uses a template with questions pertaining to decisions and current practice for life cycle stages including: selecting, acquiring, processing, storing, preserving, disseminating, and managing rights
  • Documents the current status of your workflow and practice for each digital content type
  • Identify implications for your organization in managing digital content types across generations of technology
  • Recommends possible solutions and priorities for addressing implications of taking in or acquiring more digital content of a particular type

Implementation

Each review includes these components:

  • Individual digital content overviews
  • Individual digital content reports
  • Landscape view(s) of digital content
  • Digital Content Review Dataset

Five Stages Context for a Digital Content Review

  • Acknowledge: Be aware that gathering and managing information about your digital content is essential
  • Act: Initiate a digital content review project and complete a review of each of your digital content types
  • Consolidate: Capture cumulative results of digital content reviews to produce a landscape view of your digital content
  • Institutionalize: Complete periodic updates of your digital content review results
  • Externalize: Share your results with the community and encourage feedback

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